Privacy Notice
Last updated: 1 August 2026
BookTheVybe respects your privacy. This Privacy Notice explains how we collect, use, store and protect personal information when you use our website, make an enquiry or apply to join our DJ community.
Who we are
BookTheVybe is a curated DJ booking platform connecting customers with trusted DJs for celebrations and events.
The organisation responsible for your personal information is:
Business or legal name
[CONFIRM THE LEGAL NAME OPERATING BOOKTHEVYBE]
Trading name
BookTheVybe
Contact email
[CONFIRM PRIVACY CONTACT EMAIL]
Business address
[CONFIRM BUSINESS OR CORRESPONDENCE ADDRESS]
If you have questions about this notice or how your information is handled, contact us using the email address above.
Information we may collect
Depending on how you use BookTheVybe, we may collect:
- Your full name
- DJ or stage name
- Email address
- Telephone number
- Town, city or service areas
- Social-media profile links
- SoundCloud, Mixcloud, YouTube or other music links
- Music genres and DJ experience
- Types of celebrations you play
- Equipment information
- Pricing information you choose to provide
- Availability and travel preferences
- Details included in customer enquiries
- Communications between you and BookTheVybe
- Technical website information, such as browser or device data, where applicable
- Any other information you voluntarily provide
Please do not submit information about another person unless you have their permission.
How we collect your information
We may collect information:
- Directly from you through our forms
- When you contact us by email, telephone or social media
- During conversations about joining BookTheVybe
- During the booking and enquiry process
- From publicly available professional or social-media profiles where relevant
- Through website technologies where these are enabled and properly disclosed
How we use DJ-application information
When you apply to join BookTheVybe, we may use your information to:
- Review your application
- Understand your experience, music and booking preferences
- Contact you about your application
- Arrange a conversation with you
- Decide whether BookTheVybe may be a suitable fit
- Discuss pricing, availability, travel and equipment
- Prepare a DJ profile only after speaking with you
- Verify information or links you have supplied
- Keep appropriate records of the application process
- Protect BookTheVybe and its users from misuse or fraudulent applications
Submitting an application does not automatically create a public DJ profile.
Nothing from your application will be intentionally published as a DJ profile without further discussion and confirmation with you.
How we use customer information
When a customer makes an enquiry, we may use their information to:
- Understand their celebration requirements
- Recommend suitable DJs
- Contact them about their enquiry
- Communicate with relevant DJs about potential availability
- Help arrange and administer a booking
- Process or record applicable BookTheVybe booking fees
- Provide customer support
- Resolve queries or disputes
- Meet legal, accounting and safeguarding obligations where applicable
Our lawful bases
We must have a lawful basis for using personal information.
Depending on the situation, we may rely on:
Steps before entering into a contract or performance of a contract
We may use information where necessary to respond to an application, enquiry or booking request and to take steps requested before entering into an agreement.
Legitimate interests
We may use information where necessary for legitimate business purposes, including reviewing applications, operating a curated DJ platform, responding to enquiries, preventing misuse and improving our service. We will consider your rights and interests before relying on this basis.
Legal obligation
We may use or retain information where required to meet legal, tax, accounting or regulatory obligations.
Consent
Where consent is specifically required, such as for certain optional marketing communications or non-essential cookies, we will ask separately. You may withdraw consent at any time.
Who we may share information with
We may share relevant information with:
- Authorised members of the BookTheVybe team
- DJs where necessary to consider or manage a genuine customer enquiry
- Customers where necessary to progress an agreed booking
- Website hosting, database, email and form-service providers
- Payment processors where payment services are introduced
- Professional advisers such as accountants, insurers or legal advisers
- Regulators, courts, law-enforcement bodies or public authorities where legally required
- A purchaser or successor if the business is reorganised, sold or transferred
Service providers should receive only the information needed to perform their services.
We do not sell personal information.
Before publishing this page, confirm the actual services used for website hosting, form submissions, database storage, email delivery, analytics and payments. [CONFIRM SERVICE PROVIDERS]
Public DJ profiles
If a DJ is invited to join BookTheVybe, we will discuss the information intended for their public profile.
A public profile may include agreed information such as:
- DJ or stage name
- Approved photograph
- Service areas
- Biography
- Genres
- Music and social links
- Types of celebrations played
- Starting price, where agreed
- Relevant event, radio or community projects
Private contact information such as a personal telephone number or personal email address must not be displayed publicly unless the DJ has specifically requested and approved it.
How long we keep information
We will keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting and dispute-resolution requirements.
DJ applications that do not progress
[CONFIRM RETENTION PERIOD — FOR EXAMPLE, SIX OR TWELVE MONTHS AFTER THE FINAL CONTACT]
DJ records for DJs who join BookTheVybe
Retained while the relationship continues and for an appropriate period afterwards to meet contractual, legal and accounting obligations.
Customer enquiries that do not become bookings
[CONFIRM RETENTION PERIOD]
Booking and transaction records
[CONFIRM RETENTION PERIOD WITH ACCOUNTANT OR LEGAL ADVISER]
Technical, security and consent records
[CONFIRM RETENTION PERIOD BASED ON THE SERVICES ACTUALLY USED]
Once information is no longer required, it will be securely deleted or anonymised where appropriate.
How we protect information
We use reasonable organisational and technical measures designed to protect personal information from loss, misuse, unauthorised access, alteration or disclosure.
Access should be limited to people and service providers who genuinely need the information.
No internet-based service can guarantee absolute security, but BookTheVybe will take appropriate steps to protect the information entrusted to it.
International data transfers
Some technology providers may process information outside the United Kingdom.
Where this happens, we will take appropriate steps required by data-protection law to protect the information.
Before publishing this section, confirm whether any BookTheVybe service provider processes information outside the UK. [CONFIRM INTERNATIONAL TRANSFERS]
Your data-protection rights
Depending on the circumstances, you may have the right to:
- Ask for access to the personal information we hold about you
- Ask us to correct inaccurate or incomplete information
- Ask us to delete your information
- Ask us to restrict how your information is used
- Object to certain processing
- Ask for information to be transferred where the right to data portability applies
- Withdraw consent where processing relies on consent
- Raise a concern about how your information is handled
Some rights are subject to legal conditions and may not apply in every situation.
To exercise a right, contact: [CONFIRM PRIVACY CONTACT EMAIL]
We may need to confirm your identity before responding.
Withdrawing a DJ application
A DJ may withdraw their application at any time by contacting BookTheVybe.
Withdrawing an application will not affect processing that lawfully took place before the withdrawal.
Some limited information may still need to be retained where required for legal, security or record-keeping purposes.
Marketing
Application and booking contact details will not automatically be added to a marketing list.
Where BookTheVybe wishes to send optional promotional communications, we will provide an appropriate choice to subscribe or unsubscribe.
You may opt out of marketing communications at any time.
Cookies and website technologies
The BookTheVybe website may use essential technologies required for security, navigation and form operation.
If non-essential analytics, advertising or similar cookies are used, visitors must be given appropriate information and choices through a cookie notice or consent tool.
A separate Cookie Notice will be published once the exact website technologies have been confirmed. [CONFIRM WEBSITE TECHNOLOGIES AND COOKIES]
Children
BookTheVybe services and DJ applications are not intended for children.
We do not knowingly collect DJ applications from anyone under 18.
If BookTheVybe becomes aware that information has been submitted by a child without appropriate authority, we will take reasonable steps to delete it.
Changes to this notice
We may update this Privacy Notice when our services or legal obligations change.
The latest version will be published on this page with an updated date.
How to complain
Please contact BookTheVybe first so we have an opportunity to address your concern: [CONFIRM PRIVACY CONTACT EMAIL]
You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection.